Cost Savings Through Effective Fleet Utilization

Many companies can only offer their services on schedule if they effectively utilize their vehicle fleet. This means that not only can as many employees as possible be provided with vehicles, but unnecessary costs can also be saved. But how can fleet utilization be made as beneficial as possible? Find out here how you can save costs through simple optimization processes.

1. The Most Important Facts

  1. Fleet managers face new challenges every day to coordinate vehicles as effectively as possible. Whether it’s changing vehicles, checking fuel levels or controlling costs – there are many aspects that can be optimized in fleet management.
  2. New technologies such as GPS tracking, keyless vehicle access and digital portals are facilitating optimizations in fleet management.
  3. Optimization processes not only make work easier for fleet managers, but also lead to a reduction in costs in the long term. On the way to digitizing the vehicle fleet, there are various options that need to be weighed up on the basis of effort costs.

2. How Can a Fleet of Vehicles Be Used More Effectively?

Fleet managers face new challenges every day – especially when many employees have to be distributed among a small number of vehicles. When it comes to optimizing fleet management, digitization offers many opportunities. New technologies and advances in the development of artificial intelligence make it possible to keep better track of and coordinate the fleet.

But which areas of fleet management can be optimized at all? Of course, this cannot be generalized, as each fleet is coordinated individually. Nonetheless, there are adjusting screws that almost all fleet managers can turn. These include:

√ Coordination of the vehicles

√ Monitoring of costs

√ Controlling of the driver’s logbooks

√ Checking the tank levels

√ Driver change including key handover

√ Distribution of rights of use

In particular, the change of drivers and the associated handover of keys are usually time-consuming and cost-intensive. Whether it’s shift work for nurses or regular day-to-day business for field staff – without digital support, the distribution of a few vehicles to many employees is unnecessarily complicated.

There are various ways to make driver changes more efficient. Vehicles can be retrofitted and equipped with keyless entry technology, for example. Ultimately, it is important to weigh up whether the conversion is really worthwhile or whether it would make more sense to purchase a completely new vehicle.

In addition to the handover of keys and the exchange of vehicles, the digitization of vehicle management and coordination, including controlling of costs and driver logbooks, can also offer a significant advantage for fleet managers. Digital portals and applications form the basis for uniform networking of the vehicles, which can thus be better monitored.

Specifically, the following tools can help make fleet managers’ jobs easier:

» Using GPS tracking, data can be collected and a digital logbook created.
» Digital and keyless car access via app, chip card or similar eliminates time-consuming handovers.
» Portals and apps serve as management software and help with the digital organization of the fleet. For example, they enable the assignment of access rights.
» Additional services such as a digital fuel card or driver’s license recognition for validating new drivers are particularly suitable in the car sharing sector.

3. How Much Cost Can Be Saved?

If fleet managers implement the optimization processes already mentioned, they will quickly find that coordinating vehicles not only becomes easier, but that costs can be saved at the same time.

Nevertheless, the path to a digital fleet is often associated with high costs. Companies are often faced with the decision of whether to convert their existing vehicles by integrating the required technology or whether to purchase new vehicles that already have the technology.

Good to know!

Low-cost retrofit solutions such as the flinkey system offer an alternative. The flinkey box is simply inserted into the vehicle. Almost all vehicles built from 2003 onwards are suitable for this. The vehicle key is then inserted into the box. The key can then unlock the vehicle via an app using integrated unlocking technology.

4. Conclusion

The future is digital – and that also applies to fleet management. Tools for keyless opening of vehicles and applications for coordinating the vehicle fleet open up new possibilities for more efficient use. Vehicles can be exchanged more easily among employees, and GPS tracking can be used to better track routes and optimize them in the analysis process. In addition, it will become increasingly important in the future to keep the vehicle fleet in the company as small as possible, also for reasons of time and above all for the sake of sustainability. More vehicles mean higher costs for parking spaces, operation and maintenance. Those who make the switch now will be preparing their company for the future in the best possible way.

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